Run your entire practice from the cloud.
Clearworks simplifies scheduling, treatment, payments, insurance, and back office tasks so you can grow faster with less overhead. It's all cloud-based so there's no special software to install or clunky PC's to buy.
It’s easy to get started with Clearworks
Simple and seamless. From setup to consultations, everything is managed online so you can run your practice from anywhere.
Free set up and migration of your existing practice management software.
Not only do we offer free support, we can help you get started, set up your account, and migrate your practice over to Clearworks.
1. Customize your clinic
Customize your clinic hours. Add your team. Set up text messaging. Choose the appointment types and locations that you offer.
2. Edit forms & contracts
Customize and brand your organization’s health history forms and contracts.
3. Connect payments
Connect your Stripe account for billing.
4. Add the booking button to your site
Add appointment slots to your online booking page.
Free set up and migration of your existing practice management software.
Not only do we offer free support, we can help you get started, set up your account, and migrate your practice over to Clearworks.
Get more consults with an optimized booking flow.
The process couldn’t be easier. Patients simply follow the link to your Clearworks booking page online and select a virtual or in-office appointment slot.
When they book, patients are asked to fill in their health history form, which is customized with your branding and question options. Like everything we do, the form is mobile-optimized – and when completed, the information is stored on the patient’s profile for next time. Any important notes or allergies will flag on the schedule for that patient so nothing’s ever missed.
Reduce no-shows with reminders and follow-ups.
Email and SMS reminders help to cut down on missed appointments. The two-way platform means that patients can confirm their appointment (or cancel it) via SMS or email. Your customized reminders can also be different for virtual and in-office appointments.
Less overhead with optimized waiting room flows.
Your staff can check patients into the waiting room via the main calendar, either in-clinic or in a doctor’s virtual room.
Just as you would in-clinic, you can assign specialists to their own virtual treatment rooms, so they can manage their schedule and meet patients from anywhere.
A big benefit of virtual rooms is the flexibility of scheduling – it doesn’t always have to be within clinic hours.
More consultations with virtual & in-office calendars.
Whether you’re consulting in-office or virtually, the process is the same. You discuss treatment and pricing with the patient, add your notes, and upload any required photos (or take them on your iPhone/iPad).
Consultation forms are bespoke to your industry and practice, and you can customize them whenever you need to.
Easier treatment notes & payment processing.
Start treatment by generating a contract and payment terms, and take contactless payment via a credit card. Our templates make generating financial contracts and informed consent documents easy.
Once completed, patients can sign immediately, using their phone, an office iPad or via email – both for one-time and recurring payments.
You can split treatment costs into multiple payments, charge interest, or give a discount when patients pay in full. Clearworks also has built-in decline management so you never have to chase declines or expired cards again.
Insurance-in-a-box.
We work with over 200 dental payers. Whether you take insurance or submit on patients’ behalf, it can all be automated with Clearworks.
Rescheduling & win-back Campaigns
Smart schedules make it easy for patients to manage their appointments online. Rescheduling is simple, and patients can re-book on their terms using available appointment slots – especially useful in the case of office closures or staff shortages.
Yohana
Front Desk Manager, @ Smilebar
All-in-one Features
Everything you need to run your dental practice. From virtual consults to practice management – a better way of working is finally here.
Scheduling & Calendar
Online booking, powerful calendar, virtual appointments, waiting room flow, smart labels, and appointment restrictions.
Online Booking Page
Enable self-booking by adding a booking page button to your website. Self-booking increases consult and helps reduce phone calls.
Treatment Notes
Treatment notes designed with simplicity in mind. Tooth charts, user audits, and document uploads. Track treatment across devices.
iPad/iPhone Enabled Imaging
Upload and organize images and X-rays into series 8 & 10 layouts. Mobile-friendly so you can use an iPad and not a clunky camera.
HIPPA & 99.5% Uptime Guarantee
Hybrid working at its safest: HIPAA compliant and 99% uptime guarantee. Unlike most companies, we have multiple redundancy sites to help you stay up even during major internet outages.
Reminders & SMS Patient Chat
Reduce unnecessary calls with two-way text messaging, appointment reminders, and office announcements.
Payment Plans & Credit Card Billing
Credit card processing, monthly payment plans, ledger, and decline management.
Win-Back Campaigns
Follow up with patients based on appointment types, no shows & win-back campaigns.
Health History Intake Forms
Simply email consults a link to complete their health history on their own device. Mobile friendly so no more clunky iPads in the office.
Contracts & eSignatures
Contracts, health history, and e-signatures
Dental Insurance Management
Check eligibility, submit claims, and follow up with over 200 dental payers.
Reporting Tools & Integrations
Sales and conversion reports + tracking link integrations with Facebook, Google, and more to support your marketing efforts.
Waiting Room Tracker
Save time by getting important information before their appointment.
Treatment Task Trackers
Assign & track tasks for patient treatment flow
Clearworks is the next-generation practice management system.
Clearworks helps you run your practice completely from the cloud so you can reduce overhead and grow your business. Scheduling, treatment, imaging, payments, task management, and more.
