Manage the day with the waiting room tracker

Make it easy for patients to check in online. Save time by getting important information before their appointment. Happier patients, seamless check-in flow.  

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How Does a Virtual Waiting Room Tracker Work?

An online waiting room allows patients to check in for appointments from their phone or computer. Virtual waiting rooms also make it easy to request updated medical history, insurance information, and necessary medical paperwork before a patient gets to your office. That means less time waiting in-person, and more face-time.

Reduce wait times

  • Make your check-in process more efficient for patients and staff
  • Stay on schedule with integrated calendar features to track who’s ready to be see
  • Improve patient satisfaction by giving patients more flexibility and convenience
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More time for patient care

  • Have patients fill out important paperwork ahead of time, from the comfort of their own device
  • Cut back on administrative tasks for your staff by having patients securely submit their information online


  • Reduce costs associated with traditional check-in procedures, such as printing and storing paperwork
  • Maximize the number of patients you can see in a day by integrating virtual waiting rooms with virtual appointments
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Clearworks’ platform and built-in two-way text messaging has saved us countless hours and headaches. It’s reduced no-shows, increased referrals, and increased revenues through virtual consultations.


Front Desk Manager, @ Smilebar

All-in-one Dental Billing Platform

Everything you need to run your dental practice. From virtual waiting rooms to practice management—a better way of working is finally here.

Scheduling & Calendar

Online booking, powerful calendar, virtual appointments, waiting room flow, smart labels, and appointment restrictions.

Online Booking Page

Enable self-booking by adding a booking page button to your website. Self-booking increases consult and helps reduce phone calls.

Treatment Notes

Treatment notes designed with simplicity in mind. Tooth charts, user audits, and document uploads. Track treatment across devices.

iPad/iPhone Enabled Imaging

Upload and organize images and  X-rays into series 8 & 10 layouts. Mobile-friendly so you can use an iPad and not a clunky camera.  

HIPPA & 99.5% Uptime Guarantee

Hybrid working at its safest: HIPAA compliant and 99% uptime guarantee. Unlike most companies, we have multiple redundancy sites to help you stay up even during major internet outages.

Reminders & SMS Patient Chat

Reduce unnecessary calls with two-way text messaging, appointment reminders, and office announcements.

Payment Plans & Credit Card Billing

Credit card processing, monthly payment plans, ledger, and decline management.

Win-Back Campaigns

Follow up with patients based on appointment types, no shows & win-back campaigns.

Health History Intake Forms

Simply email consults a link to complete their health history on their own device. Mobile friendly so no more clunky iPads in the office.

Contracts & eSignatures

Contracts, health history, and e-signatures

Dental Insurance Management

Check eligibility, submit claims, and follow up with over 200 dental payers.

Reporting Tools & Integrations

Sales and conversion reports + tracking link integrations with Facebook, Google, and more to support your marketing efforts.

Waiting Room Tracker

Save time by getting important information before their appointment.

Treatment Task Trackers

Assign & track tasks for patient treatment flow

Clearworks is the next-generation practice management system.

Clearworks helps you run your practice completely from the cloud so you can reduce overhead and grow your business. Scheduling, treatment, imaging, payments, task management, and more.

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